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General Information

 

Congress Secretariat

Conference Logistics
PO Box 6150
KINGSTON ACT 2604
Ph: 02 6281 6624
Fax: 02 6285 1336
Email: conference@conlog.com.au

Acknowledgement/Communication

All communication with registered delegates will be by email. All registrants will be sent a confirmation letter and tax invoice within 5 working days of submitting a registration form. If you do not receive the email, please check your spam folder prior to contacting the Congress Secretariat as it might have been viewed as spam mail by your spam filter.

If your email address has changed since completing the registration form, be sure to advise your new email address to the Congress Secretariat. If you do not supply an email address your confirmation letter and tax invoice will be faxed or posted.

Accommodation

Accommodation options near the conference venue will be organised by the Congress Secretariat. These options will be available for booking when registration open.

Airlines

Qantas www.qantas.com.au 13 13 13
Virgin Australia www.virginaustralia.com 13 67 89
Jetstar www.jetstar.com13 15 38

Please note APPC-AIP has not made any special arrangements with these airlines. This is provided for information purposes only.

Airport and Transport

Brisbane Airport is approximately 20 minutes from the conference venue. A taxi to the congress venue (and nearby hotels) is approximately $55 one way. Taxis are available outside the terminal.

Con-X-ion offers door to door airport transfers to your hotel from $20 one way or $36 return. For more information, please visit the Con-X-ion website.

For further information on travel to/from the airport, please visit the airport website.

Code of Conduct

The AIP congress is dedicated to providing a harassment-free conference experience for everyone (regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion). We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference (without a refund) at the discretion of the conference organizers. Please click here for our full anti-harassment policy.

Dress

The dress for all Congress sessions is smart casual attire. The dress code for the social functions will be announced soon.

Disclaimer

22nd Australian Institute of Physics Congress including the Congress Secretariat will not accept liability for the damages of any nature sustained by participants or their accompanying persons for loss or damage to their personal property as a result of attendance at the Congress and exhibition or related events.

Diversity Policy Statement

The APPC and AIP recognise the need for having plenary, invited and contributed speakers as well as session chairs that represent the diversity of background encompasses by our membership. To that end, we will publish the statistics of delegates at this conference and work towards better equality and diversity practice for the future. The statistics will not provide personal information, and will seek to provide a transparent breakdown of gender, qualification and nationality.

The APPC and AIP wish to provide quality and diversity in Physics at the 2016 Meeting, which will take into consideration the range of majority and minority groups in our community and will strive to achieve balance amongst these groups.

This statement has been drafted in consultation with the Australian Institute of Physics Women-in-Physics Committee. The conference organisers welcome feedback from APPC and AIP members on this policy and how it might be improved for future conferences to better ensure quality and diversity.

Insurance

Registration fees do not include personal travel insurance of any kind. It is strongly recommended that a travel insurance policy be taken out to cover loss, cancellation, medical cover etc for any reason when registering for the Congress and booking travel. The Congress Committee and Congress Secretariat do not take responsibility for any delegate failing to insure.

Name Badges

Your official meeting name badge must be worn at all times, as it is your entry to all sessions, the exhibition hall and social functions. Security staff will be asked to refuse entry to anyone not wearing their name badge.

Visa Application

Under Australia's universal visa system, all visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival). For more information please CLICK HERE to view the fact sheet.

There are many visa options available to people wishing to visit Australia. The appropriate visa option will depend, amongst other things, on the person's purpose for visiting Australia.

To ensure you have the appropriate visa please read the following factsheets:

- Business Fact Sheet: for guidance on the visa options that may be most suitable for you

- Visa Application Requirements Factsheet: for information on visa application requirements.

It is suggested that all visitors should apply for a visa at least two months prior to their intended date of departure, and four months prior for people with character or health concerns.

If you require assistance with your visa application please provide Conference Logistics with your passport details via email at conference@conlog.com.au, these details will then be provided to the International Event Coordinator Network (IECN) at the Department of Immigration and Border Protection. However you will need to make your own visa application through your nearest Australian Embassy.

Privacy

Information necessary for your attendance at the congress will be gathered, stored and disseminated in accordance with the National Privacy Legislation. A participant list with name, organisation and state will be supplied to all delegates and exhibitors at the congress. You can indicate on the registration form if you do not wish to have your details included on the participant list.

Registration Desk

The registration and information desk will be open for the duration of the Congress and will serve as your main point of contact for all enquiries.

Special Requirements

Every effort will be made to ensure people with special requirements are catered for. Should you require any specific assistance, catering or arrangements to be made on your behalf, please include details on your registration form under the section ‘Special Requirements' to enable us to make your attendance at the conference a pleasant and comfortable experience.

Tax

All congress registration and additional ticket rates quoted within this website are in Australian Dollars and are inclusive of GST.

AAPPS-DPP Young Research Award

Nominate yourself for the Young Research Award. Details available here.

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